Finance & Administration Officer

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Full Time
Solwezi

Job Summary

CLIMATE SMART AGRICULTURE ALLIANCE ZAMBIA (CSAA-Z)

The Organisation

Registered under The Non-Government Organisation Act of 2009 through the Ministry of Community Development and Social Services, the Climate Smart Agriculture Alliance ...

Skills and Qualifications

CLIMATE SMART AGRICULTURE ALLIANCE ZAMBIA (CSAA-Z)

The Organisation

Registered under The Non-Government Organisation Act of 2009 through the Ministry of Community Development and Social Services, the Climate Smart Agriculture Alliance Zambia (CSAAZ) under the guidance of Ministry of Agriculture is designed to support the rapid adoption of Climate-Smart Agriculture (CSA) in Zambia through collaborative efforts and practical experiences of Alliance members in the agricultural sector in Zambia.

The Alliance derives its mandate from the Zambian Government being party to the Equatorial Guinea Malabo Declaration, at which the Heads of States and Governments of the African Union Committed to Enhancing Resilience of Livelihoods and Production Systems to Climate Variability and other related risks. Through the New Partnership for African Development (NEPAD), the Alliance was tasked to develop a strategy that will ensure that, by the year 2025, at least 30% of our farm, pastoral, and fisher households are resilient to climate and weather-related risks.

As a Civil Society Organisation (CSO), the Alliance is a member driven Organisation comprising 20 members with a strong ambition to increase membership and reach the whole Zambia especially those adversely affected by Climate Change impacts. To implement its activities that will lead to achieving its mandate, the CSAAZ is looking for qualified, experienced and self-motivated individuals to fill the positions of National Coordinator and Finance and Administration Officer under its Coordinating Unit in Lusaka.

2. FINANCE AND ADMINISTRATION OFFICER

Job Summary:

Reporting to the National Coordinator, the Finance and Administration Officer will be responsible for overall management of the Alliance’s finances, assets and provision of administrative support. He/she will ensure a high level of resource stewardship, strict financial accountability and financial risk management while ensuring the effectiveness and robustness of the Alliance’s financial management systems, processes, and practices in support of high-quality service to its member organisations. In addition, the incumbent will coordinate the provision of responsive, effective, and efficient administrative services to achieve the Alliance’s mission and vision.

Key Responsibilities and Accountabilities

  • Implement and manage financial processes and systems in accordance with policies and provide proactive service delivery, advice, and support to the National Coordinator
  • Manage the Alliance financial assets including cash, investments, account receivables and fixed assets
  • Oversee the execution and timely posting of all financial transactions
  • Interpret financial reports to ensure accurate financial data is used to inform decision-making by the Alliance Board
  • Provide direction and coordination of effective budget development and management (Annual Program Plans and project budgets), ensuring accuracy and consistency of financial data and safeguarding of resources
  • Lead efforts to respond and or close audit financial management findings in a timely and sustainable way
  • Monitor grant/ funding agreements to ensure spending is within obligated budgets and approved project period
  • Review and understand the financial section of all agreements with donors/funders to ensure financial terms are reasonable
  • Coordinate and report on activities and required resources to ensure cost efficiency, value for money and quality service delivery from administrative support functions
  • Ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations
  • Engage with relevant external stakeholders (government officials, service providers, etc.) on assigned administrative matters and help ensure required authorizations and documents are up-to-date
  • Coordinate the efficient use of Alliance’s assets and rented facilities. Help ensure fully compliant procurement of office materials and asset management systems
  • Help identify safety issues and ensuring a safe and sound work environment
  • Coordinate the provision of travel and logistics support and services to staff and Alliance Board members
  • Coordinate event planning activities, including delegation visits, trainings and workshops for Alliance members.
    Implement and manage financial processes and systems in accordance with policies and provide proactive service delivery, advice, and support to the National CoordinatorManage the Alliance financial assets including cash, investments, account receivables and fixed assetsOversee the execution and timely posting of all financial transactionsInterpret financial reports to ensure accurate financial data is used to inform decision-making by the Alliance BoardProvide direction and coordination of effective budget development and management (Annual Program Plans and project budgets), ensuring accuracy and consistency of financial data and safeguarding of resourcesLead efforts to respond and or close audit financial management findings in a timely and sustainable wayMonitor grant/ funding agreements to ensure spending is within obligated budgets and approved project periodReview and understand the financial section of all agreements with donors/funders to ensure financial terms are reasonableCoordinate and report on activities and required resources to ensure cost efficiency, value for money and quality service delivery from administrative support functionsEnsure administrative systems, processes, and policies are in line with agency standards and donor and local law regulationsEngage with relevant external stakeholders (government officials, service providers, etc.) on assigned administrative matters and help ensure required authorizations and documents are up-to-dateCoordinate the efficient use of Alliance’s assets and rented facilities. Help ensure fully compliant procurement of office materials and asset management systemsHelp identify safety issues and ensuring a safe and sound work environmentCoordinate the provision of travel and logistics support and services to staff and Alliance Board membersCoordinate event planning activities, including delegation visits, trainings and workshops for Alliance members.

Skills, Knowledge and Experience

  • Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing Applications.
  • Knowledge of financial accounting packages and financial reporting software such as Pastel, Quick Books is highly desirable
  • Knowledge of the relevant public donors’ regulations highly preferred
  • Excellent analytical skills with ability to make sound judgment and decisions
  • Ethical conduct in accordance with recognized professional and organizational codes of ethics
  • Proactive, resourceful, solutions and results-oriented
  • Ability to work collaboratively with member organisations
  • Good planning, organizational and time management skills
  • Strong customer service orientation with very good communication and interpersonal skills
  • Ethical conduct and ability to maintain confidentiality
  • Substantial experience in budgeting, budget/expense analysis, and accounting experience
    Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing Applications.Knowledge of financial accounting packages and financial reporting software such as Pastel, Quick Books is highly desirableKnowledge of the relevant public donors’ regulations highly preferredExcellent analytical skills with ability to make sound judgment and decisionsEthical conduct in accordance with recognized professional and organizational codes of ethicsProactive, resourceful, solutions and results-orientedAbility to work collaboratively with member organisationsGood planning, organizational and time management skillsStrong customer service orientation with very good communication and interpersonal skillsEthical conduct and ability to maintain confidentialitySubstantial experience in budgeting, budget/expense analysis, and accounting experience

Minimum Qualifications

  • Bachelor’s degree in Accounting, Finance and/or equivalent
  • A professional certification with reputable Accounting bodies
  • Minimum of 3-5 years’ professional experience in a similar position, preferably with a Civil Society Organisations.
    Bachelor’s degree in Accounting, Finance and/or equivalentA professional certification with reputable Accounting bodiesMinimum of 3-5 years’ professional experience in a similar position, preferably with a Civil Society Organisations.

How to Apply

Candidates that meet the required qualifications and experience are to send their Application Letters and Latest Curriculum Vitae with Three traceable references to the following email: climatesmartagriculturezambia@gmail.com.Please indicate the name of the position you are applying for in the Subject line of your email.

Deadline for submitting applications is Wednesday March 4th 2020.

Please note that the alliance has a zero tolerance on sexual harassment and abuse. Women are encouraged to apply.

Skill tags

Agriculture,Software,Food,Water,Accountancy,Finance,Government

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Solwezi

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