Full Time

Job Summary

Vacancy title: Supervisor...

Skills and Qualifications

Vacancy title: Supervisor [ Type: FULL TIME , Industry: Education & Training , Category: Administrative & Office ]   Jobs at: JSI Research & Training Institute Limited Deadline of this Job: 27th September, 2019   Duty Station: Within Zambia , Lusaka , South - Central Africa SummaryDate Posted: Monday, September 23, 2019 , Base Salary: Not Disclosed JOB DETAILS: JSI Research and Training Institute, Inc. (SI) seeks highly qualified and accomplished public health leaders, providers and support staff for the United States Agency for International Development (USAID)-supported USAID DISCOVER-Health Project. The five-year project, which is led by JSI in collaboration with the Palladium Group, supports the Ministry of Health in the efficient and effective control of the HIV epidemic, malaria, childhood illnesses, and unplanned pregnancies in order to reduce associated morbidity and mortality: .   Job Responsibilities: • Raise and track Administration• Purchase Requests for the Hub• Providing Logistics/Administrative support, booking of flights and hotel venues, accommodation for International meetings and workshops and prepare/organize meeting and workshop materials for project staff. • Maintain and coordinate meetings in the Hub office • Supervise Office Assistant in maintaining accurate up-to-date stock records and implementing strict stock control system for all USAID DISCOVER-Health inventory including office supplies, stationery & consumables and ensure that procurement requests for replenishments are made in a timely manner. • Assist in tracking of Inventory/Fixed Assets at Hub level Provide support to Hub Manager's office which includes scheduling meetings, mail and phone call routing• Maintain record and update Hub lease and utilities payments including Water and Electricity schedules • •Management of claim forms for the Hub• Petty cash management for the Hub Maintain schedules and supervise security and cleaning/maintenance vendors • Responsible for taking minutes at all staff meetings and maintaining record of approved minutes• Maintain a schedule of DHL transactions for the Hub accordingly • Supervision of the Office Assistants and general office cleanliness • Any other Administrative works assigned by supervisor Job Skills: Not Specified   Job Qualifications: • Minimum grade 12 certificate and additional certificate or qualification in office management.• Minimum of 3 years' experience in a similar office administrative position.• Demonstrated ability to manage time and perform to strict deadlines. • Excellent computer skills required: including excellent word processing skills and experience with MS Word. • Experience with Excel spreadsheets also preferred. • Good interpersonal, writing, organizational, teamwork, and supervisory skills• Knowledge of inventory and petty cash management• Exhibit friendly and helpful demeanour at all times given the nature of an administrative role Job Education Requirements: Not Specified Job Experience Requirements: Not Specified   Job application procedure Application Process Please send a written application either via email. Your application should consist of a cover letter and a detailed CV, including full address and contact telephone number/s. Please indicate the position you are applying for in your cover letter and also give names, addresses and contact telephone numbers of three referees. Please send e-mail applications, with the position you are applying for in the subject line, to:jobs_discoverh@zm.jsi.com Only short-listed candidates will be contacted.Closing date: Friday 27th September, 2019. All Jobs QUICK ALERT SUBSCRIPTION  

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